Most of us know the feeling of getting up for work in the morning with the feeling of having so much to do that you don’t know where to start or how to start. Priorities can change daily in today’s ever-changing workplace. Once you identify which activities or issues are important to the company, you can then plan your workday better. Prioritising tasks and having some structure to your workload can increase your productivity and keep your time management in check.
Here are 5 effective tips for prioritising your work:
1. Can the tasks be delegated?
Trying to do it all doesn’t promote growth; it prevents it.
Decide which tasks can be delegated to employees and which ones you need to do on your own. Let your employees be aware of the reasons they are assigned the tasks and the deadlines for completing the work. Empower your employees to make some decisions, give them clear expectations and then, walk away. Use your time wisely and focus on critical issues and initiatives. Delegate the less essential tasks to others and give them a chance to learn and develop professionally.
2. Does the job has an impact on the reputation with internal and external customers?
Client projects, especially those of external customers, are of great importance. Ask for details to determine their urgency. Satisfied clients are the ones who will ensure continued business growth. At the end of the day, clients wants results and whether you complete the job or project on time says a lot about your company. A healthy business relationship is built on trust and that means being reliable and delivering the product or service on time.
3.Is the job mandated from higher-ups?
While these assignments are important, they are not always urgent. However, if your boss is pacing up and down the room waiting for a file, you should retrieve it for him immediately even though this will take you away from an assignment that you are working on that is urgent. Eliminating distractions will allow you to focus on the tasks at hand.
4. What tasks can be postponed or rejected?
These tasks could be neither important or urgent. They don’t require your immediate attention or help you achieve your long term goals. These could be routine tasks that you could leave for the next day or after you have completed the urgent ones. Things like checking emails or going to the post office are routine work and should not be passed over for more important tasks that will make an impact on business outcomes.
5. Which jobs have direct impact on other departments?
Some work, if delayed, might impede the work of other departments. Some jobs which might be urgent and important to others may not be the case for you, hence it is important to take note of the time frame for completion of jobs that involves the work of others. Each department has their internal deadlines and it is always best to find out what theirs are so you could coordinate your work better with them, as they have their own work priorities too.
We hope that this article is helpful. Do you have any tips you would like to add?
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